Privacy Statement

Last updated: 13 October 2026

This Privacy Statement explains how the journal “Health Sciences” (ISSN 2959-6947), published by the Mongolian National University of Medical Sciences (MNUMS), collects, uses, stores and protects personal information of authors, reviewers, editors, readers and other users of journal.mnums.edu.mn. We process personal information in accordance with the Law of Mongolia on the Protection of Personal Information (2021) and, for users in the European Union, in line with the principles of the General Data Protection Regulation (GDPR).

1. Data controller

Mongolian National University of Medical Sciences, Editorial Office of the journal “Health Sciences”, 3 Zorig Street, Ulaanbaatar 14210, Mongolia (P.O. Box 272, Ulaanbaatar-48). E-mail: jhs@mnums.edu.mn.

2. What information we collect

  • Account information: name, e-mail address, username, affiliation, country, and optional details you choose to provide (ORCID iD, biography, reviewing interests, profile photo). Passwords are stored only in encrypted (hashed) form.
  • Submission information: manuscripts, supplementary files, metadata and the names, affiliations and contact details of all contributing authors.
  • Peer review and editorial information: review reports, recommendations, editorial decisions and correspondence relating to a submission.
  • Communications: e-mails and discussion messages exchanged through the journal system.
  • Technical information: server logs needed for security and operation, and usage statistics (views and downloads). Usage statistics are compiled in aggregated form; IP addresses are not stored in an identifiable form for this purpose.

3. Why we use it

  • to manage user accounts and the submission, peer review, editing and publication process;
  • to communicate with authors, reviewers and editors about submissions and the journal;
  • to publish and disseminate accepted articles and their metadata;
  • to maintain the scholarly record, safeguard research and publication ethics, and handle corrections, retractions and complaints;
  • to compile usage statistics and reports on the journal’s editorial activity;
  • to keep the system secure and to comply with legal obligations.

We process personal information because it is necessary to provide the publishing service you request, on the basis of your consent given at registration or submission, and on the basis of the legitimate interests of the journal and the University in operating a scholarly journal. We do not use your information for marketing and we do not sell it.

4. What is made public

When an article is published, the names, affiliations and, where provided, ORCID iDs of the authors are displayed with the article and included in its metadata. The contact details of the corresponding author may appear in the published article. Reviewer identities are not disclosed to authors or readers unless the reviewer has agreed to open review. Information in your user profile is not published.

5. Who we share information with

  • Editors and reviewers involved in handling a submission, only to the extent necessary for peer review.
  • Service providers acting on our behalf: e-mail from the journal is sent through Google Workspace used by the University.
  • Indexing and discovery services: the metadata of published articles (not unpublished submissions or account data) is made available through the OAI-PMH interface to indexing services, libraries and repositories, including the MNUMS Digital Library.
  • Persistent identifier services such as ORCID or a DOI registration agency, where these are used.
  • Authorities, when required by law.

6. Patients and research participants

Manuscripts must not contain information that can identify patients or research participants unless written informed consent for publication has been obtained. Authors are responsible for anonymising clinical data and images and for confirming ethics approval (protocol number), as required by the journal’s author guidelines.

7. Cookies

The site uses only the cookies needed for it to work: a session cookie (OJSSID) that keeps you logged in, valid for up to seven days, and a cookie that remembers your language choice. We do not use advertising or third-party tracking cookies.

8. How long we keep information

  • User accounts are kept until you ask us to delete them.
  • Submissions, review reports and editorial correspondence are kept for as long as needed to maintain the editorial record and to address questions of research and publication integrity.
  • Published articles and their metadata form part of the permanent scholarly record and are retained indefinitely.

9. Security and storage

The journal system is hosted on servers operated by MNUMS in Mongolia. Access is protected by encrypted connections (HTTPS), password protection and role-based access, so that each user sees only the information needed for their role.

10. Your rights

You may ask to access, correct or update your personal information, to delete your account, to object to or restrict processing, and to withdraw consent at any time. Much of your account information can be updated directly in your user profile. Deletion may be limited where information forms part of a published article or the editorial record that must be preserved for research integrity. To exercise your rights, write to jhs@mnums.edu.mn; we will respond within 30 days. If you believe your rights have been infringed, you may also contact the National Human Rights Commission of Mongolia, which oversees the protection of personal information.

11. International users

If you use the journal from outside Mongolia, your information will be processed in Mongolia, and e-mail is delivered through Google’s infrastructure, which may be located in other countries.

12. Changes to this statement

We may update this Privacy Statement from time to time. The date at the top shows when it was last revised.